Exhibitor Info

1. Invitation to Exhibit

Manufacturers of trumpets, and trumpet related accessories, publishers, record companies, and other related firms are invited to exhibit their products at the 30th Annual 2023 National Trumpet Competition at the University of Colorado in Boulder, CO from March 25-26.

2. Fees for Display Space

A. In order to accommodate the various needs of each exhibitor, a choice of display space is available as follows:

  1. Main Exhibit Hall - $400 for the first 6-foot table
  2. Each additional table - $200
  3. Power supply – No charge, must provide your own extension cords.
  4. Wifi – No Charge
  5. Skirting and Table clothes – $20

B. Since each exhibitor is actually renting exhibit space by renting one or more tables, the fees for display space cannot be reduced for an exhibitor who brings his/her own tables.

C. Exhibit spaces consists of one 6-foot table, and two chairs. Two exhibitor badges will be included for the first table, and one for each additional table rented.

3. Assignment of Display Spaces

The location of spaces will be determined by the NTC Event Director in consultation with the on-site exhibits coordinator.  The number of spaces may be limited, so early confirmation is strongly urged.

4. Exhibit Schedule and Display Hours

A. The official schedule will include a designated exhibit hour both Saturday and Sunday.

  • Saturday, March 25       9:30 am – 6:00 pm
  • Sunday, March 26         9:00 am – 3:30 pm

B. An attendant must be in charge of each display during exhibit hours.

5. Set-up of Displays

Because exhibitions are an integral part of the National Trumpet Competition, all exhibits must be set up in time for the official opening of exhibits on Saturday, March 25th, unless an exception has been negotiated with the On-Site Exhibits Coordinator.  Exhibitors are welcome to set up their displays between 4:00-7:00 pm on Friday, March 24th. And 7:30-9:30 am Saturday, March 25th. The exhibit hall will be used for a college exhibit event on Sunday evening, beginning at 6:00 pm, so efficient tear down will be appreciated.

6. Storage

During the conference, sufficient storage space will be provided in a convenient location for cartons and packing materials.  Some cartons or shipping/packing materials may be stored only under tables in the exhibit areas.  Exhibitors must comply with all Student Union, local, and state fire code laws.

7. Care of the Building and Equipment

Nothing shall be posted, tacked, nailed, screwed or otherwise attached to any part of the walls, floors, or any other part of the building or furniture.  This, or any other act which interferes with the proper protection of these properties, shall be at the expense of the exhibitor.  Exhibitors cannot use existing walls or ceilings for display purposes.  Rear walls of each exhibit must be freestanding and no higher than seven feet.  Sidewalls of exhibits must be no higher than three feet high and should not interfere with the direct visibility of the adjoining exhibits.

8. Liability and Insurance

A. The National Trumpet Competition, the University of Colorado Student Union, or any of its staff members will not be responsible for the safety of the property of the exhibitor due to theft, damage by fire, accident, or other causes. However, reasonable care will be given to protect exhibitors from such loss, and there will be a security presence in the exhibit areas. The Student Union Ballroom can be securely locked, and is actually being re-keyed for this event, so no one at CU will have access other than NTC and security.

B. No responsibility is assumed for goods delivered to the exhibit area prior to the Conference or for materials in the exhibit area after closing of the exhibits.

9. Shipping

A. Delivery of materials should be planned for arrival between March 20-23, 2023. All shipping and receiving of materials to or from the Student Union Ballroom is handled through the Central Receiving Department at the University of Colorado.  All materials will be held at Central Receiving upon arrival delivered to the ballroom on Friday, March 24, 2023.

B. All conference material must be labeled with:

Company name
c/o  Ryan Gardner – College of Music
National Trumpet Competition
University of Colorado
3300 Walnut Street, Unit B
Boulder, CO 80301

10. Dismantling of Exhibits

Exhibits will close at 3:30 pm on Sunday, March 26th.  All exhibitors are expected to maintain their exhibit until that time unless an exception is negotiated with the on-site exhibits coordinator.  Exhibits must be dismantled, packed, labeled, and ready to return to Central Receiving that evening.  Return shipping of all products will be the responsibility of the exhibitor.

11. Regulations and Contract

This general information and regulations sheet for exhibitors becomes a part of the contract between the exhibitor and the National Trumpet Competition 2023 Conference.  It has been formulated in the best interest of the exhibitors.  We respectfully request full cooperation of the exhibitors in their observance.  All points not covered herein are subject to the decision of the conference management and NTC.  In addition, any specific regulations pertaining to The Student Union Ballroom at the University of Colorado will become part of the contract.

12. Program Advertising Rates

Full page advertisements in the program booklet are available throughout the conference program.  A full page, digital ad is available for $500 and a ½ page ad is available for $300.

For further information contact:

Rebecca Wilt
Event Director

Dr. Dennis Edelbrock
Executive Director