General Information and Regulations for Exhibitors

Invitation to Exhibit

Manufacturers of trumpets, and trumpet related accessories, publishers, record companies, and other related firms are invited to exhibit their products at the 32nd Annual 2024 National Trumpet Competition, hosted by Texas A&M Kingsville, from March 9-11. 2024.

Fees for Display Space

In order to accommodate the various needs of each exhibitor, a choice of display space is available as follows:

  • Division Sponsor - $3000
    • Division Naming Rights
    • Full Page Ad in the program
    • Sponsor Name on T-Shirts
    • Commercial Spot before your division on the Livestream Finals
    • 4 Tables in the Exhibit Hall
    • Additional Tables available for $200 each
  • Gold - $1300
    • Full Page Ad in the program
    • 3 Tables in the Exhibit Hall
    • Additional Tables available for $200 each
  • Silver - $900
    • ½ Page Ad in the program
    • 2 Tables in the Exhibit Hall
    • Additional Tables available for $200 each
  • Bronze - $400
    • One Table in the Exhibit Hall
    • Additional Tables available for $200 each
  • Military Band - Level 1 - $3000
    • Sponsor name on T-shirt with other Division level sponsors
    • Commercial spot in the livestream to air prior to division performance
    • Full Page Advertisement in NTC digital program book
    • 2 tables in exhibit hall (additional tables available)
    • Private audition room
    • Introduction of representative and announcements of current openings at large events
    • Exhibit Table at NTC College Night
  • Military Band - Level 2 - $2000
    • Full Page Advertisement in NTC digital program book
    • 2 tables in exhibit hall (additional tables available)
    • Private audition room
    • Introduction of representative and announcements of current openings at large events

Since each exhibitor is actually renting exhibit space by renting one or more tables, the fees for display space cannot be reduced for an exhibitor who brings his/her own tables.

Exhibit spaces consists of 6-foot tables, and two chairs.  Two exhibitor badges will be included for the first table, and one for each additional table rented.

Assignment of Display Spaces

The location of spaces will be determined by the NTC Event Director in consultation with the on-site exhibits coordinator.  The number of spaces may be limited, so early confirmation is strongly urged.

Exhibit Schedule and Display Hours

We are moving to a new format this year. It is to maximize traffic through the exhibits, and allow vendors to set up the morning of, rather than the night before, if desired. An attendant must be present during exhibit hours. 

  • Saturday, March 9 2:00 pm – 6:00 pm
  • Sunday, March 10 9:00 am – 5:00 pm
  • Monday, March 11 9:00 am – 1:00 pm 

Set-up of Displays

Because exhibitions are an integral part of the National Trumpet Competition, all exhibits must be set up in time for the official opening of exhibits on Saturday, March 25th, unless an exception has been negotiated with the On-Site Exhibits Coordinator.  Exhibitors are welcome to set up their displays between 5:00-8:00 pm on Friday, March 9th, and/or 8:00-12:00 pm Saturday, March 9th.


During the conference, sufficient storage space will be provided in a convenient location for cartons and packing materials.  Some cartons or shipping/packing materials may be stored only under tables in the exhibit areas.  Exhibitors must comply with all local, and state fire code laws.

Care of the Building and Equipment

Nothing shall be posted, tacked, nailed, screwed or otherwise attached to any part of the walls, floors, or any other part of the building or furniture.  This, or any other act which interferes with the proper protection of these properties, shall be at the expense of the exhibitor.  Exhibitors cannot use existing walls or ceilings for display purposes.  Rear walls of each exhibit must be freestanding and no higher than seven feet.  Sidewalls of exhibits must be no higher than three feet high and should not interfere with the direct visibility of the adjoining exhibits.

Liability and Insurance 

The National Trumpet Competition, Texas A&M Kingsville, or any of its staff members will not be responsible for the safety of the property of the exhibitor due to theft, damage by fire, accident, or other causes.  However, reasonable care will be given to protect exhibitors from such loss, and there will be a security presence in the exhibit areas. The exhibit rooms will be locked at the conclusion of each exhibit day, and re-opened 30 minutes prior to opening times.

No responsibility is assumed for goods delivered to the exhibit area prior to the Conference or for materials in the exhibit area after closing of the exhibits.


Delivery of materials should be planned for arrival between March 5-8, 2024.  All shipping and receiving of materials to/from the School of Music is handled through the Central Receiving Department at Texas A&M Kingsville.  All materials will be held at Central Receiving upon arrival, and delivered to the School of Music on Thursday, March 8 or Friday, March 9, 2024.

All conference material must be labeled with:

Texas A&M Kingsville
School of Music
ATTN: Kyle Millsap
National Trumpet Competition
775 North Armstrong Street
Kingsville, TX 78363

Dismantling of Exhibits

Exhibits will close at 1:00 pm on Monday, March 11, 2024.  All exhibitors are expected to maintain their exhibit until that time, unless an exception is negotiated with the on-site exhibits coordinator.  Exhibits must be dismantled, packed, labeled, and ready to return to Central Receiving that evening.  Return shipping of all products will be the responsibility of the exhibitor.

Regulations and Contract

This general information and regulations sheet for exhibitors becomes a part of the contract between the exhibitor and the National Trumpet Competition 2024 Conference.  It has been formulated in the best interest of the exhibitors.  We respectfully request full cooperation of the exhibitors in their observance.  All points not covered herein are subject to the decision of the conference management and NTC.  In addition, any specific regulations pertaining to The School of Music at Texas A&M will become part of the contract.

For further information contact:

Rebecca Wilt
Event Director
Mobile: 717-421-3993